Accounts Payable (AP) Finance Associate

Salary: 1300 - 1800 EUR/month gross (before tax) based on your competencies, skills, and experience. 

Location: Poland (remote)

Schedule: 1 FTE (40 hours/week)

We are Baltic Assist, a trusted outsourcing and financial services partner to some of the most prominent Scandinavian tech start-ups and global brands. We specialize in delivering high-quality accounting, financial controlling, and advisory services, helping our clients optimize their financial operations. Our team is driven by a commitment to accuracy, innovation, and continuous improvement, ensuring that we meet the evolving needs of our partners and contribute to their ongoing success.

What you'll be doing

You will be responsible for supporting the Accounts Payable (AP) function by handling manual and administrative tasks that are essential to maintaining smooth financial operations. This role is ideal for someone who enjoys structured work, has a keen eye for detail, and thrives in a fast-paced environment.

How you'll spend your day

• Processing incoming invoices and ensuring they are properly routed through internal workflows.
• Managing AP-related email communications, including archiving, responding to inquiries, and sending out invoices.
• Verifying payment statuses, investigating reasons for delayed or missing payments, and ensuring all necessary documentation is in order.
• Performing general administrative support related to AP documentation and records.
• Assisting in clearing tasks and helping the team stay on top of daily operations.
• Supporting senior finance associates with various AP-related duties.
• Maintaining accuracy and attention to detail in all tasks.

You'll be successful if you have

• Bachelor’s Degree in Economics, Mathematics, Business Administration, Finance, or similar (can be a student).
• Good communication skills – fluency in written and spoken English is essential.
• Strong attention to detail.
• Basic understanding of accounting principles and AP processes.
• Ability to work independently and as part of a team.
• A proactive mindset and willingness to help resolve operational bottlenecks.

Interview process

As part of the first interview, candidates will be asked to demonstrate their financial knowledge through a few targeted questions and a short verbal task. The task is designed to assess your understanding of bookkeeping theory and your ability to apply core accounting principles in practical scenarios.

What we offer

• Remote work model, to help you thrive in your career while maintaining a work-life balance.
• The chance to work in an international environment, collaborating with colleagues and clients across various countries and industries.
• Private health insurance.
• One fully paid “sick day” per quarter to support you in emergency situations (after trial).
• 6 Different Multisport package options.
• The opportunity to work from abroad after trial.
• A work and travel budget after two years with the company.
• Excellent resources and opportunities for personal and professional development.
• Company-wide events and quarterly virtual team-building activities to foster collaboration and connection.
• Special gifts for key events and milestones.

At Baltic Assist, we believe that the strength of our team lies in the diversity of our backgrounds and perspectives. We are fully committed to promoting equal opportunities at every stage of our recruitment and selection processes. Recruitment at Baltic Assist is based solely on individual merit, qualifications, and professional competence. Our shortlisting, interviewing, and selection practices are conducted without discrimination on the grounds of gender identity or expression, sexual orientation, marital or civil partnership status, race, nationality, ethnic origin, religion or beliefs, age, veteran status, disability, medical condition, pregnancy or parental status, trade union membership, or any other protected characteristics.

By applying to this position, candidates acknowledge and consent that any information provided during the application process or available on the communication channels through which they were contacted (e.g., LinkedIn, email, or other professional platforms) may be collected, stored, and processed by Baltic Assist solely for recruitment purposes.

Baltic Assist is committed to protecting your personal data in compliance with the General Data Protection Regulation (GDPR). All information collected during the recruitment process will be handled securely and used exclusively for recruitment purposes. Your data will not be shared with unauthorized parties, and it will be retained only as long as necessary for the recruitment process or as required by applicable laws. By applying, you consent to the processing of your personal data in accordance with our privacy policy and GDPR guidelines.