Document Controller

Salary: 2400 - 2850 EUR/month gross (before tax) based on your skills and experience.

Location: Lithuania, Poland or Germany (remote) with 1 business trip every 2 weeks to Hamburg, Germany.

Schedule: 1 FTE (40 hours/week).

Initial 1-year contract with a high possibility of extension.

We are Baltic Assist, an outsourcing company, specializing in innovative remote career solutions. We provide exciting opportunities on a global level fostering long-term cooperation between top talent and our partners. By cultivating a desirable environment, our people are empowered to excel and engage with a community of diverse professionals. With a commitment to efficiency and innovation, Baltic Assist aims to be the go-to choice for seeking rewarding careers.

What you'll be doing

We are now looking for an experienced Document Controller to join a global offshore wind organisation, playing a vital role in ensuring structure, transparency, and efficient information flow across international project teams. 

As a Document Controller within offshore wind projects, you will be a key link between data, people, and performance. You’ll manage project documentation across all phases - from development through construction, ensuring accuracy, consistency, and compliance with internal and external requirements.

You’ll collaborate with multiple teams to ensure that documentation is properly collected, reviewed, and maintained within the document management system. You’ll also contribute to the ongoing improvement of document control standards, tools, and best practices across projects.

This role reports to the Project Management Office (PMO) Director for all project-related matters and collaborates closely with the Global Head of PMO on cross-organisational topics.

How you'll spend your day

• Ensure document management requirements are defined, understood, and aligned with internal and external stakeholders.
• Execute document control activities in line with established standards, procedures, and tools throughout all project phases.
• Collaborate with engineering, project management, and external stakeholders to enable smooth document creation, review, and handover.
• Maintain the document management system (DMS), ensuring data accuracy, accessibility, and version control.
• Support workshops, presentations, and continuous improvement initiatives related to document management.
• Facilitate document reviews and ensure timely approvals and storage of metadata in accordance with project processes.
• Capture lessons learned and contribute to optimising internal document management procedures.
• Work with project and package managers to ensure documentation completeness for each scope of work.

You'll be successful if you have  

• Higher education in engineering, business administration, information/document management, or a related discipline.
• Proven experience in document management within large infrastructure or EPCI projects (offshore wind experience preferred).
• Hands-on experience with SharePoint, Aconex, or similar document management systems.
• A structured and detail-oriented working approach with strong organisational and analytical skills.
• Excellent communication skills and ability to coordinate across diverse teams.
• Professional proficiency in English, both written and spoken.
• A proactive mindset, an ownership attitude, and a focus on continuous improvement.

What we offer

• Flexible work options, including a hybrid work model, to help you thrive in your career while maintaining a work-life balance.
• The chance to work in an international environment, collaborating with colleagues and clients across various countries and industries.
• Private health insurance after 1 year of employment and one fully paid “sick day” per quarter after trial to support you in emergency situations.
• The opportunity to work from abroad after a trial.
• Excellent resources and opportunities for personal and professional development.
• Company-wide events and monthly team-building activities to foster collaboration and connection.
• A modern office space located in one of Vilnius' top business centres, with a shared car parking system.
• Special gifts for key occasions and milestones.

At Baltic Assist, we believe that the strength of our team lies in the diversity of our backgrounds and perspectives. We are fully committed to promoting equal opportunities at every stage of our recruitment and selection processes. Recruitment at Baltic Assist is based solely on individual merit, qualifications, and professional competence. Our shortlisting, interviewing, and selection practices are conducted without discrimination on the grounds of gender identity or expression, sexual orientation, marital or civil partnership status, race, nationality, ethnic origin, religion or beliefs, age, veteran status, disability, medical condition, pregnancy or parental status, trade union membership, or any other protected characteristics.

By applying to this position, candidates acknowledge and consent that any information provided during the application process or available on the communication channels through which they were contacted (e.g., LinkedIn, email, or other professional platforms) may be collected, stored, and processed by Baltic Assist solely for recruitment purposes.

Baltic Assist is committed to protecting your personal data in compliance with the General Data Protection Regulation (GDPR). All information collected during the recruitment process will be handled securely and used exclusively for recruitment purposes. Your data will not be shared with unauthorized parties, and it will be retained only as long as necessary for the recruitment process or as required by applicable laws. By applying, you consent to the processing of your personal data in accordance with our privacy policy and GDPR guidelines.